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APS 4 Executive Assistant

Job Title: APS 4 Executive Assistant
Contract Type: Temporary
Location: ACT
Industry:
Salary: Hourly Rate Plus 9.5% Superannuation
Start Date: Immediate
Reference: 830778
Contact Name: Michelle Stemm
Contact Email: michelle.stemm@rubicor.com.au
Job Published: March 01, 2019 17:00

Job Description

APS 4 Executive Assistant
  • Immediate Start for a 6 week contract
  • Current Police Check & NV 1 Security Clearance required
  • Central location
Our government client is seeking an experienced APS 4 Executive Assistant to provide administrative and secretarial support to a very busy Branch Manager for approximately 6 weeks.
 
If you are an Executive Assistant who enjoys variety, multi-tasking and being busy so your day flies by then this organisation is wanting to hear from you.  You will be required to undertake coordination requests, diary management, and some financial management.
 
Key responsibilities
  • Providing confidential, high level administrative support to the Branch Manager
  • Preparation of correspondence, briefing material, minute taking, agenda and presentation material
  • Coordinate responses to regular ad-hoc reporting requirements from across the Branch
  • Work closely with other EA’s on the floor
  • Assist directors where required with admin support including arrangement of meetings, booking travel etc.
  • Scheduling appointments and diary management
  • Managing incoming phone calls and monitoring emails and follow up with any actions
  • Coordinating work within the Branch to make sure all action items are completed on time and to the level required
  • Credit card acquittals, travel allowance reconciliations and invoice payments
Your background
  • Strong organisational/ coordination skills
  • Strong diary management and scheduling
  • Ability to work independently
  • A high level of initiative and problem solving skills
  • Good communication skills
  • Excellent Microsoft Office Suite skills
  • The ability to work under pressure  
  • Strong attention to detail
  • Proven ability to manage competing priorities
Mandatory requirements
  • Hold a current NV 1 Security clearance - mandatory requirement
  • Hold a current Police Check - mandatory requirement
  • Previous demonstrated experience in a similar Executive Assistant role within the APS - required
Applications close Monday, 4 March.  For further information contact Michelle Stemm on
6198 4000.