Office Administrator/Manager

Location: CBD, Inner & Western Suburbs
Job Type: Permanent
Reference: 513758
Contact: Ross Stephens
Email: email Ross
Our client is a 2 partner advisory business based on the outskirts of the CBD. Currently looking for either a Personal Assistant with Accounting or Legal practice experience to join the firm and lead it's office administration/management or someone in a similar position looking for a change. 

The primary objectives of the position are Practice administration, presentation and client administration/accounting and company secretarial duties. 

Our client is looking for someone with 3+ years office/practice administration experience and looking for career development within Management or HR. 

Key Office responsibilities:- 

Daily:
  • Telephone switchboard
  • Have excellent computer skills to access all electronic folders and files easily
  • Attend to all correspondence and type letters /emails to clients
  • Ensure that an accurate record of time spent on the clients’ behalf is maintained.
  • Attend to incoming telephone calls / taking messages / book meetings
  • Manage all Mail (in and out, including a full record of all items mailed)
  • Banking
  • Dishes
  • Check all printers for paper and refill if necessary
  • Greet clients when they arrive at our offices (organise refreshments)
  • Clean up meeting room/board room as soon as clients have left after meeting
  • Errands – Post Office, bank, lunches, etc
  • Photocopying and Scanning as Required.
  • Ad hoc tasks
  • Filing
  • Archiving
  • Pay bills to supplier using company credit card details
  • Open front door in the morning, lock in the evening
  • Petty cash management
Weekly:
  • Attend and participate in weekly planning meeting with other team members
  • Check timesheets to ensure time is booked for the week by all staff
  • Check and stock fridge with drinks
  • Manage office requirements; stationery, drinks etc.
  • Order stationary and stamps as necessary
Key Client responsibilities:-

General Compliance
  • Client queries
  • Prepare documents to send to clients (compile & highlight etc)
  • Bill job at time of completion
Administration
  • ATO and ASIC lodgments
  • Preparation of ASIC documents and management of CAS software
  • Filing – both company binders and work papers
  • ASIC annual company reviews.
New Client Management
  • Attend to new client documents and update system
  • Engagement Letters
  • Ethical clearances
  • Tax Lodgment Program
  • ASIC Agent Appointments
  • Copies of previous year’s accounts and tax returns
  • Client Database
In addition, our client is looking for a person who offers/has:- 
  • Attention to detail
  • Organisational skills
  • People skills
  • Willingness to learn
  • Initiative
  • Courtesy and friendliness
  • Completion of tasks in agreed time frame
  • Good time keeping for timesheets
  • Punctuality
  • Good computer skills
  • Communication skills – oral and written
  • Word processing skills
  • Excel Skills
  • Multitasking skills
  • Ability to work autonomously and part of the team
If this is you and you're interested in the role, please contact Ross Stephens on 9212 1013 or ross.stephens@rubicor.com.au or apply below.